Executive Search Coordinator

This Is Us Are you looking to work in a dynamic recruiting environment at a top-tier media company? NBCUniversal is hiring a high-performing Coordinator who will support NBCUniversal’s Executive Search team. Our team is a hard-working, fun, energetic, and deeply engaged group focused on recruiting top senior-level talent to NBCUniversal, across the entire enterprise, including TV & Streaming (Entertainment, News, Sports, Peacock), Filmed Entertainment, Animation, Destinations & Experiences, Consumer Products, and Corporate, among others. Our people are our greatest asset, so we have an incredibly important job of identifying, recruiting, and hiring a diverse mix of exceptional executives. Executive Search partners closely with internal clients (business and HR leaders) and external candidates in helping to create a memorable, smooth, and impactful interview process and overall positive candidate experience. Additionally, the team provides talent-related insights and expertise, including external mapping, competitive market analysis, organizational/leadership intelligence, and pro-active pipelining to support succession and talent planning needs. We are looking for a Search Coordinator to join our team and help us deliver best-in-class talent advisory services throughout NBCUniversal. Position Overview The Executive Search Coordinator directly supports the West Coast Vice President, Executive Search and Director, Executive Search in the day-to-day operations of the Los Angeles office. This responsibility includes managing senior and C-level candidates through a best-in-class search process, coordinating schedules with internal leaders and stakeholders, managing day-to-day database upkeep and reporting, and supporting our broader search efforts globally. The ideal candidate will possess strong project management skills, the ability to execute 5-star customer service, and exceptional presentation, oral, and written skills. We are looking for someone who will exercise excellent judgment, have a keen sense of collaboration, can quickly adapt to change, and be able to function in a fast-paced and agile environment. Our work involves large amounts of sensitive data capture and knowledge-sharing at the executive level, requiring a high level of integrity, diligence, and attention to detail and accuracy. We like working with people who take a proactive problem-solving approach, think ‘outside-the-box,’ and who take great pride in their work. You’ll help us to provide an amazing candidate experience to all! Responsibilities Own the scheduling process for candidates and hiring managers to ensure a smooth interview experience, including constructing interview itineraries, arranging travel, reserving interview rooms, acting as the primary point-of-contact, etc. Prepare Status Reports and PowerPoint presentations for Executive Search, as assigned. Manage candidate tracking in corporate applicant tracking system and Executive Search content management system. Assist in the research/sourcing process, including daily data entry into content management systems. Draft and post role descriptions, ensuring compliance standards are met. Own the New Hire On-Boarding Process including preparation of offer letters and contracts, initiating background checks, and communicating with clients and new hires to ensure a seamless on-boarding experience. Provide calendar management, travel booking, expense reporting, and other administrative support. Collaborate with the Coordinators in our New York and London offices on reporting and group best practices. Support other team members across the Executive Search organization as needed. Own special projects, as assigned. Partner with larger NBCU Talent organization (Talent Acquisition, Talent Development, DEI, etc.) on project specific assignments and general collaboration.