Administrative Assistant, Intellectual Property

Role Purpose: The Administrative Assistant, Intellectual Property position within the Copyright & Trademark team will provide administrative support to the SVP, Intellectual Property and provide general office assistance to the greater Intellectual Property department. Responsibilities: Provide prompt, high-volume administrative support to the SVP, Intellectual Property and coordinate departmental workflows, including handling phones, scheduling, and filing Partner with the Accounting team to execute department billing and invoice processing Coordinate with executives and assistants throughout the company to schedule routine meetings, calls, and appointments Prepare expense reports and keep accurate expense account records Process, input, and track legal work by uploading information or documents into various databases and management systems, along with updating statuses and tracking reports Execute travel arrangements, both domestic and international, and maintain itineraries as needed Compose, edit, and proofread correspondence, reports, memos, presentations, spreadsheets, and other documents as assigned Manage administrative aspects of special projects as assigned, including planning and organizing intradepartmental meetings and events Conduct comprehensive searches of corporate files, databases, and other sources for relevant information about new and library properties