Coordinator, Publicity

The Coordinator, Publicity will handle administrative duties and assist in supporting earned media campaigns for the NBC/Peacock Scripted publicity team. Responsibilities: Perform administrative duties, such as calendar scheduling, booking travel and glam, drafting itineraries, processing invoices, preparing expense reports, reconciling P-cards, among others Prepare and manage programming/PR team calendars Function as administrative liaison to departmental staff, external vendors, and consultants Maintain/update press contact database and additional internal lists Prepare internal and external distributions and correspondence Maintain/update our press site, Media Village Support Communications team on series campaigns Assist with talent relations needs including booking travel, booking hair/make-up, drafting itineraries, internal and external gifting, among others Track team and series budget, maintaining alignment with finance partners Track press coverage and compile press coverage reports, campaign recaps and team status documents Maintain talent show sheets, including updating talent information along with their representatives Assist publicists in drafting announcements, briefing materials, and messaging documents, and corresponding with internal and external partners Brainstorm media pitches, research press contacts, and stay up to date on entertainment landscape and trends Work and facilitate press events including premiere events, festivals, award shows etc. and available to travel and/or work evenings/weekends as needed Develop and maintain positive relationships with talent, producers, public relations agencies and representatives, agents, managers, production staff, media, and programming executives Maintain standards of strict confidentiality with respect to all matters and documents Help with the onboarding process for any new members of the Communications team