Executive Assistant, Business Affairs

The primary function of the Business Affairs Assistant is to efficiently support Business Affairs executives in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines. Solid time management and multi-tasking skills are essential. Position requires an individual who is highly organized, exhibits excellent judgment, is a self-starter and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally). A high degree of confidentiality and discretion are expected in regard to all matters and documents. Responsibilities Provide day to day administrative support to the SVP, Business Affairs and to the broader team as needed. Optimize the executive’s time by providing administrative leverage in the areas of scheduling, traveling, and daily needs such as implementing phone calls and engagements. Schedule and manage their calendars including prioritizing and resolving conflicts and competing demands, and proactively schedule meetings with internal and external attendees, work with finance & HR teams to organize small-to-large-scale meetings. Coordinate travel including flight tickets, hotel bookings, and car reservations. Support and coordinate weekly staff meetings including minute taking. Complete various forms including travel expense reports and payment processing. Perform general clerical duties. Contribute to the excellent reputation of the BA office through professional, friendly, and respectful interactions internally and externally. Perform other duties as required and/or assigned.