Emergency Preparedness Program Coordinator

The Emergency Preparedness Program Coordinator reports to the Emergency Services Director and is responsible for supporting the Universal City Studios' volunteer programs, including Floor Wardens and Disaster Response Team Members. This role involves monthly coordinating and facilitating employee training, including scheduling with instructors, assisting and conducting classes as assigned, and maintaining all equipment, radio, and inventory needs. You'll also assist with the logistics of preparedness events such as Fairs, CERT Recruitment, and Evacuation Drills. Additionally, the Program Coordinator will report to the Office Administrator on strategic administrative tasks, including database management, our annual CERT Program and the coordination of various high profile special events/exercises. What You'll Do: Training Lifecycle Management Coordinate monthly training class calendar including registration, attendee confirmation, coordination of facilities/instructors, and follow-up documentation for all training classes. Prompt and positive communication with volunteers through a shared Inbox. Coordinate logistics for meetings and training, including booking rooms, providing detailed directions and issuing parking passes. Trainer on Disaster Supplies Orientation and other training topics as assigned. Assist trainers for both in person and online training for topics such as Emergency Action Plan Orientation, Fire Extinguisher, Bloodborne Pathogens, CPR/AED, and First Aid Certification including recertifications. Maintain participants training records via internal database system. High Rise Occupant Training Programs Maintain and input new occupants (with move schedules) for UCS Lower Lot employees including 10 Universal City Plaza and One Universal, with regular updates to tenant contact lists. Maintain External Database for 3rd party client. Program Administration & Volunteer Coordination Maintain and audit the Floor Warden and Disaster Response Team databases and distribution lists. Evaluate and ensure adequate volunteer coverage (e.g., Floor Wardens, Facility Wardens, Disaster Response Team Members) by monitoring office moves, production schedules, and staffing changes. Inventory and Training Materials Maintain Disaster Supply Inventory including Volunteer Programs (order, track & stock emergency supplies). Emergency Operations Center radio inventory, equipment and distribution. Provide updates and revisions to the Floor Warden Manual including accurate safe refuge area documentation including distribution. Assist in various distributions of training material as needed. Drills, Exercises & Emergency Response Support Conduct monthly radio drills and maintain document participation. Participate in Fairs, CERT Recruitment, and refresher classes. Participate in Emergency Operations Center activations and Incident Command Unit (ICU) drills. Participate in Building Evacuation Drills, Drop Cover Hold Drills, Annual Full-Scale Exercises and general disaster response. Technology Support Create QR Codes, manage Microsoft FORMS & Attendees software for a variety of events/programs. Collaboration & Support Provide general support to Emergency Services staff and assist in departmental projects as assigned. May be needed to assist in other office tasks as needed and perform other duties as assigned.