Coordinator, Prod. Talent & Partnerships

The Coordinator will report directly to the Vice President and work closely with the Sr. Director of the Production Talent & Partnerships team in Universal Talent Development & Inclusion (UTD&I) to: Oversee office administration duties. Manage calendars and scheduling for both VP and Sr. Director. Support the coordination and execution of a range of strategies, programs and partnerships designed to increase access to career opportunities in film with a focus on below-the-line and production positions. Key Responsibilities: Office Administration Manage the calendars, scheduling and administrative duties for the VP and Sr. Director. Take meeting notes when requested, identify action items, and keep team on track to ensure timely completion Create meeting agendas with guidance of VP and Sr. Director and provide meeting prep material as needed. Coordinate business travel arrangements and file travel/expense reports as required. Prepare and process internal and external partnership invoices. Maintain proper record-keeping and filing system for all work, including program-related documents, updating and organizing contact lists and meeting attendee email groups. Create presentation decks for internal and external audiences. Support and maintain team filing systems using Airtable, SharePoint, team/department databases etc. Program and Strategy Support Support in the coordination and execution of Production Talent & Partnership strategies, programs and partnerships which include the Below-the-Line Traineeships; Universal Composers Initiative and Production Accounting Accelerator. This includes processing and filing applications; candidate outreach; program logistics (e.g. room reservations, a/v, catering, guest speaker travel/parking etc). Partnership Support Work with the Sr. Director and Manager to support partner renewals, agreements, contracts, invoicing and payments. Attend partner meetings as needed. Support the coordination of UTD&I partnership activities and engagements. Databases Regularly update and maintain department databases and project management systems (AirTable). Ensure proper record-keeping and filing of all program-related documents. Compile data from programs and partnerships to help evaluate effectiveness, identify areas for improvement, and inform future strategies.