Administrative Assistant

The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios. Essential Responsibilities: Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials Ensure calendar is up-to-date with latest event & meeting details Assist with travel itinerary and confirm any logistics (hotels, flights, meal reservations, etc.) Prepare meeting materials including credit/client list, bio, & recent headlines Manage all aspects of office gifting including researching, planning, and executing thoughtful gifts for high-profile clients as well as sending greeting cards Cover desk & phones of Executive Assistant when needed Run (often time-sensitive) errands on and off the lot Maintaining Airtable board to track tasks and events Interact with across all divisions of NBCU, including production, marketing/publicity, distribution, business affairs, communications, and HR