Coordinator, Visual Effects

The VFX Coordinator position will manage the day-to-day administrative functions for the EVP of Visual Effects, as well as interfacing with a variety of creative clients and high-level executives. Essential Responsibilities: Supports the EVP, VFX in the daily running of the department, taking notes on all projects in various stages of production, managing various calendars & databases to ensure smooth operations of the studio Manages any required distribution of digital materials for assigned Universal Pictures films in various phases of production Research and organizes exploratory opportunities for up-and-coming innovative technology, ideas and projects Provides support for accounting functions, such as processing invoices, submitting expense reports and purchase orders Arranges all travel & accommodations for our internal and project-based teams Assist with all office duties (telephones, schedules, calendar, files, correspondences, travel, expense, reports, etc.) for EVP of Visual Effects Assist in research of potential VFX crew hiring Assist in on-boarding of any new freelance staff Schedule meetings (production, finance, asset, clearances, computer support, labor relations, marketing, product placement, security, insurance, etc.) with filmmakers and/or studio department heads specific to each project