Coordinator, Communications

Job Purpose The Coordinator, Communications will assist in the day-to-day administrative support of the EVP, Global Communications and Marketing for the Universal Studio Group division. Essential Responsibilities Cover the desk (phones, strategic calendar/scheduling, preparing reports and agendas, booking travel, rectifying expenses etc.) Answer telephones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority Function as administrative liaison to departmental staff, other departments, external vendors and consultants Maintain/update press contact database and business contacts Prepare internal and external correspondence as needed Track, reconcile and file departmental invoices/accounting alongside the manager of corporate communications Assist in preparing key dates and other departmental reports for review Assist in meeting preparation including creating presentations and reports outlining key objectives Handle office administrative duties for the Communications office (schedule IT, office supply orders, coordinate drive-ons with security and provide check in instructions, schedule facilities, manage office share drives etc.) Support Communications team on series campaigns and events as needed Maintain standards of strict confidentiality with respect to all matters and documents