Administrative Assistant, Physical Production

The Administrative Assistant, Physical Production will manage the day-to-day administrative functions for the EVP, Physical Production, and should be prepared to interface with a variety of creative clients and high-level executives. Assist with all office duties (telephones, schedules, calendar, files, correspondence, travel, expense, reports, etc.) for EVP of Physical Production Assist in research on potential above the line crew hire availability and scheduling Conduct research for special projects during pre-production (locations, crew availability, logistics, liaison with film commissions, etc.) Handle operational setup tasks such as securing office space, ordering equipment/furniture/supplies, arranging phone access, coordinating security and parking access, and arranging travel for producers, directors, and crew Create welcome packet, preliminary crew list, and studio contact lists for individual production offices during preparation Serve as liaison between production office and studio with respect to policy and procedure compliance and verify systems are in place Schedule meetings (production, finance, transportation, asset, clearances, computer support, labor relations, product placement, safety, insurance, etc.) between filmmakers and studio department heads specific to each project Supervise wrap of production office and coordinate delivery of production files to studio; follow up on resolution of issues outstanding at wrap Review deal memos for accuracy prior to executive approval. Verify crew employment eligibility through industry experience roster database; follow up on compliance issues through labor relations department and contract services administration