Executive Assistant (FTC)

This role is a 12 Month Fixed-Term Contract to cover a period of Maternity Leave The Executive Assistant to the Regional Managing Director - EMEA and VP, Business & Legal Affairs EMEA & APAC is a dynamic and insightful individual who operates as a self-starter and will leverage their strong critical thinking skills to liaison with staff, executives, and senior leaders, and externally to provide high-level executive and office support with the goal of increasing the effectiveness and productivity of the executive. This individual with excellent organisational & communication skills and a highly collaborative style to administer executive office support such as executive calendaring, meeting planning & coordination, travel administration, and executive planning and project updates. This individual will leverage their strong critical thinking, and proactive nature to assist the executive with overseeing some day-to-day business activities as they may arise. RESPONSIBLIITIES Daily Operations: Oversee and coordinate daily operations, collaborating with employees across various levels, and handling administrative tasks including calendar management, proactive communication, and planning and scheduling team and regional meetings. Executive Support: Assist the executive in prioritising business strategies by assessing their schedule and aligning with business demands. Team Coordination: Collaborate with the SVP and team coordinators to manage the team’s communication channels, ensure smooth internal communication, organise monthly and quarterly business reviews, taking meeting notes and distribute follow-up action points as required. Travel Management: Coordinate complex travel schedules, arrangements, and documentation for the executive. Expense Reporting: Prepare and process expense reports in line with divisional travel policy, ensuring timely submission using electronic payment systems. Business Updates & Coordination: Manage weekly and bi-weekly business updates for senior executives by preparing and consolidating relevant information. Organise and streamline email and business requests from the region, ensuring timely and efficient communication with the executive. Handle ad-hoc requests as they arise and continuously improve processes to optimise organisational efficiency and productivity. Community Engagement & Events: Champion team culture across our Consumer Products teams in EMEA by fostering connectivity, inclusion, and collaboration. Partner with Team Coordinators locally and in-market to plan and deliver internal events, celebrations, and engagement initiatives that bring people together, enhance employee experience, and strengthen cross-regional relationships. Project & Administrative Support: Provide support on additional projects and administrative initiatives as needed, contributing to cross-functional efforts and helping drive team and business priorities forward. Confidentiality & Discretion: Maintain the highest level of discretion and confidentiality in handling sensitive information.