Production Operations Coordinator

The Production Operations Coordinator would support both our Director and SVP of Production Operations who support Universal Studio Group. They will manage the day-to-day administrative functions and would interact with internal leadership team, clients, networks and all personnel, and with external studio clients, executive producers and producers. They will be responsible for the administration, management and maintenance of various Production Operations programs and processes in support of Universal Studio Group. Responsibilities: Provide heavy administrative support; i.e. answering phones, scheduling meetings, organizing show documents, etc. Interface with senior level department executives including labor, legal, HR, and finance. Track and monitor daily tasks and assignments for executive and keep them informed of upcoming commitment and responsibilities. Ensure executive is prepared for all meetings with proper documents. Regularly attend meetings, take notes, and distribute them. Prepare and distribute bi-weekly Production Status Reports for Universal Studio Group. Coordinate travel arrangements. Reconcile credit card statements and submit expense reports. Primary Admin/Gatekeeper of Studio’s document management system. Primary Admin/Gatekeeper of Studio’s font licensing system. File management and record keeping of third-party incident claims and show declaration forms. Special projects as assigned.