Coordinator, Business Affairs

The primary function of the Business Affairs Coordinator is to efficiently support three (3) Business Affairs executives at Universal Studio Group in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines. Exceptional time management and multi-tasking skills are essential. The position requires an individual who is highly organized, exhibits excellent judgment, is a self-starter, and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally). Additionally, the individual will handle heavy call volume/correspondence/drafting/invoice processing. A high degree of confidentiality and discretion pertaining to all matters and documents is required. Responsibilities: Draft basic form agreements, revise/redline/proofread agreements, write correspondence, schedule meetings and phone calls, process expense reports, heavy filing, arrange travel, and other administrative duties as assigned Maintaining and updating of weekly status reports Developing and implementing office systems and procedures, which support the overall department’s needs and those of the executives to which this position reports Act as liaison with all internal and external offices with the ability to strategically problem solve and find solutions, as required Draft and summarize material terms following deal closures to prepare for deal memo distribution Manage the distribution of office correspondence, contracts, and memos Maintain and update of charts, project lists, and status reports Participate in updating data management systems Field queries from many departments including distribution, program planning, production operations, finance, legal, marketing, press and talent relations Manage special projects as designated, specifically, dealing with administrative and coordination issues May provide administrative support to other members of the Business Affairs team and handle other matters as needed at the direction of the team’s executives