Business Affairs Coordinator

Job Purpose: The primary function of the Business Affairs Coordinator is to efficiently support Business Affairs executives in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines. Solid time management and multi-tasking skills are essential. Position requires an individual who is highly organized, exhibits excellent judgment, is a self-starter and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally). Additionally, the individual will handle heavy call volume, correspondence, drafting, and invoice processing among other administrative tasks. A high degree of confidentiality and discretion pertaining to all matters and documents is required. Essential Responsibilities: Handle heavy volume of administrative duties as assigning, including but not limited to, scheduling meetings and phone calls, processing expense reports, filming, and arranging travel Identify applicable precedent from existing database and draft basic form agreements using templates and relevant precedent for review by Business Affairs executives Be primarily responsible for formal correspondence such as agency package letters and letters exercising options for services of production companies and talent Run relevant document comparisons Distribute and upload documents for completed deals Maintain and update of charts, project lists and status reports. Participate in updating data management systems Develop and implement office systems and procedures, which support the overall department’s needs and those of the executives to which this position reports. Act as liaison with all internal and external offices. Ability to strategically problem solve and find solutions, as required. Field queries from many departments including distribution, program planning, production operations, finance, legal, marketing, press and talent relations. Manage special projects as designated, specifically, dealing with administrative and coordination issues. May provide administrative support to other members of the Business Affairs team and handle other matters as needed at the direction of the team’s executives.