Executive Assistant, Global Real Estate

NBCUniversal Team is looking for an Executive Assistant. In this role you will be responsible for managing the day-to-day administrative functions for the Senior Vice President and Vice Presidents but not limited to; schedule management, meeting coordination & minutes, managing a variety of clerical duties and assisting with correspondence. In addition, this position is responsible for departmental administrative duties i.e., vacation tracking, reporting, organization, and supply ordering for the office and pantry. What You’ll Do: Completes a broad variety of administrative tasks for Senior Vice President and Vice Presidents (4) including: representing the SVP in all interactions (internal and external) with poise and tact. Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, expense reports, meetings (internal and external) and conferences for the 5 executives. Provides a bridge for smooth communication between the SVP’s office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff and stakeholders. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Responsible for excellence in meeting/event preparation, set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink, drive-on passes for consultants/vendors/meeting attendees. Coordinates travel arrangements including air, hotel, ground transportation, and business meals and outings. Prepares and Manages expense reports for executives. Requests temporary badging for contractors, vendors and consultants. Responsible for the timely preparation/compilation of data/edits and distributing reports, forms, and documents. Creates and edits presentations, agendas, spreadsheets, communications, databases, and reports. Responsible for supporting the Global Real Estate & Sustainability teams ad-hoc special projects, potential deck creation/consolidation and monthly report generation. Manage and oversee relevant project invoicing, vendor agreements, etc. Assists with and prepares basic PowerPoint presentations including final editing, consolidating, and distribution. Responsible for developing and maintaining efficient and accurate record keeping/filing systems.