Project Specialist

The Project Specialist, West Coast plays a dual role supporting both the SVP, Product and the broader Versant office operations on the West Coast. This position ensures the smooth day-to-day management of the SVP’s calendar, priorities, and administrative needs, while also serving as the operational point of contact for the Versant Universal City office, managing logistics, facilities, and on-site coordination. This is a highly visible role requiring exceptional organizational, communication, and problem-solving skills. The ideal candidate thrives in a dynamic environment, can manage multiple stakeholders, and demonstrates a proactive, solutions-oriented approach. Key Responsibilities Executive Support (SVP, Product) Manage complex calendar scheduling, including internal and external meetings, across time zones. Arrange detailed travel itineraries, accommodations, and logistics. Prepare, submit, and track expense reports and vendor invoices. Draft correspondence, coordinate presentation materials, and support meeting preparation. Serve as gatekeeper and liaison, ensuring the SVP’s time is optimized and priorities are managed effectively. Support ad hoc projects and initiatives led by the Product organization. Office & Facilities Management Act as primary point of contact for day-to-day Versant office operations. Partner with Facilities, Workplace Experience, Security, and HR on day-to-day office operations such as space planning, badging & access, and equipment/supplies. Manage building access, badging, parking and visitor coordination. Liaise with property management and EHS (Environmental Health & Safety) on building maintenance, safety compliance, and emergency preparedness. Point of contact for office vendors and service providers (cleaning, catering, supplies, etc.) and UCP departments such as parking, security, etc. Coordinate company events, meetings, and on-site hospitality as requested. Support onboarding and workspace setup for new hires. Monitor office supply inventory and manage purchase orders as needed.