Executive Assistant

The Executive Assistant to the SVP, APAC is a dynamic and insightful individual who operates as a self-starter and will leverage their strong critical thinking skills to liaison with staff, executives, and senior leaders, and externally to provide high-level executive and office support with the goal of increasing the effectiveness and productivity of the executive. This individual with excellent organizational & communication skills and a highly collaborative style to administer executive office support such as executive calendaring, meeting planning & coordination, travel administration, and executive planning and project updates. This individual will leverage their strong critical thinking, and proactive nature to assist the executive with overseeing some day-to-day business activities as they may arise. RESPONSIBLIITIES •Daily Operations: Oversee and coordinate daily operations, collaborating with employees across various levels, and handling administrative tasks including calendar management, proactive communication, and planning and scheduling team and regional meetings. •Executive Support: Assist the executive in prioritizing business strategies by assessing their schedule and aligning with business demands. •Team Coordination: Manage the APAC team's channel, organise monthly and quarterly business and creative reviews, and record meeting minutes. •Travel Management: Coordinate complex travel schedules, arrangements, and documentation for the executive. •Expense Reporting: Prepare and process expense reports in line with divisional travel policy, ensuring timely submission using electronic payment systems. •Business Updates & Coordination: Manage weekly and bi-weekly business updates for senior executives by preparing and consolidating relevant information. Organise and streamline email and business requests from the APAC region, ensuring timely and efficient communication with the executive. Handle ad-hoc requests as they arise and continuously improve processes to optimise organisational efficiency and productivity. •Confidentiality & Discretion: Maintain the highest level of discretion and confidentiality in handling sensitive information.