HR Coordinator

Job Description NBC News is looking for a motivated, highly organised and detail‑driven HR Coordinator to join the International HR team. This role will work closely with the HR Manager to ensure a highly efficient HR operation across all countries outside of the US. This is a hands‑on and fast‑paced role that plays a vital part in keeping the HR team running smoothly. It will suit someone who enjoys a busy role at the heart of the HR team and who brings strong experience in HR administration, payroll data entry, HR systems, and reporting. You will act as a central point of coordination for the HR team - ensuring employee data is accurate, payroll inputs are timely, and HR systems are maintained to a consistently high standard. You strive to get things right first time. Supporting the population across NBC News International (spanning multiple countries) you will work closely with colleagues in Payroll, HR Operations, Talent Acquisition, Finance and Global Mobility, while gaining exposure to broader HR initiatives across the employee lifecycle. This role will be based at the Sky Campus in Osterley and will also require some presence in the NBCUniversal office in Central London. Key Responsibilities Payroll, HR Systems & Data Process and manage all UK and international payroll changes, including starters, leavers, contractual changes and data amendments, ensuring accuracy and timely submission. Act as a key point of contact for payroll inputs, working closely with Payroll to resolve queries and discrepancies. Maintain and audit employee data within HRIS systems (SAP experience preferred), ensuring data integrity, accuracy and compliance. Produce regular and ad-hoc HR reports and metrics, supporting headcount tracking, audits and management reporting. Ensure organisational charts, employee records, and HR system data remain accurate and up to date across multiple business units. Employee Lifecycle Own and coordinate onboarding activities for new hires, from role advertising through to HR and benefits induction, ensuring a smooth and welcoming start. Prepare and issue employment documentation and letters for new and existing employees, maintaining accurate and compliant employee records. Coordinate leaver processes, including exit interviews and data tracking. Track and maintain visa and immigration documentation in line with compliance requirements. Track and log the international travel of employees daily. Freelance Management Coordinate the end-to-end administration of the freelance workforce, including preparing, issuing and maintaining freelance agreements, ensuring documentation is accurate, compliant and appropriately authorised. Maintain centralised records of freelance engagements, providing visibility of freelancer activity, contract status, spend and utilisation across the business. Support the implementation and ongoing management of freelance tracking and workforce management processes, helping to ensure governance, reporting and compliance. Produce regular reporting and analysis on freelance usage. Systems, Processes & Programme Support Leverage strong systems expertise to support day‑to‑day HR operations, confidently working across HRIS, ATS, and related HR platforms. Support HR programme rollouts such as performance reviews, salary planning, benefits enrolment, and early careers initiatives. Support implementation of freelance management system. Support Global Mobility activities, including relocations and remote working requests. Employee Support & Stakeholder Management Act as a first point of contact for HR queries, delivering accurate, timely, and customer‑focused support. Respond to policy queries (e.g. family‑friendly policies, absence management), escalating issues appropriately. Act as a liaison between HR teams to help resolve day‑to‑day employee issues efficiently and professionally. Additional Responsibilities Support wider HR project initiatives as required. Review, check, and process invoices. Support the Vice President, HR as needed. Support continuous improvement of HR processes, systems and ways of working across the wider NBC News team. The responsibilities associated with this position are not limited to the above description and may be modified at any time by the Company.