Coordinator

Role Purpose The Coordinator, Corporate Communications serves as the key member of the team supporting the Chief Communications Officer and assists in the department’s day-to-day operations Job Duties Provide day-to-day administrative support for the Chief Communications Officer Support with managing calendars, scheduling, coordinating internal and external meetings, video conferencing, conference calls, expenses, and booking travel and reservations Create agenda for department staff meetings Book conference rooms on the floor and in the building for team meetings and high-volume events Process all invoices in SNAP, set up new vendors, and manage all payments to external partners Track all inventory of swag items for significant events, and order items from vendors when supply is running low Track office supplies inventory and place orders when necessary Help execute communications initiatives, including: drafting and assisting with stories for company digital assets, employee newsletters, and intranet; supporting the planning and implementation of internal events; and assisting with distribution of employee notes as needed Maintain department and general Communications team contact lists Maintain executive bios and fact sheets Consistently update and maintain general Corporate Events calendar, and distribute to members of Communications team and senior executives Assist with executing team events Establish and maintain positive relationships with internal and external partners Help maintain organizational systems on the team shared drive Research and assist with additional projects as required