Contracts Executive

KEY RESPONSIBILITIES · Drafting Non-Disclosure Agreements and Certificates of Engagement using WT precedents. · Draft option extension letters/agreements, using WT precedents, for both the Film and Television departments. · Updating WT precedent agreements in line with policy changes as and when required by the department. · Carry out legal research using PLC and/or other legal databases, summarising and extrapolating the salient points. · Prepare accurate and succinct deal summaries. · Assist the department with delivery matters and procedures for film and television projects e.g. preparing and applying for Certificates of Origin, uploading agreements to the studio’s delivery databases. · Manage and update the film and television options tracker table (and other internal trackers). · Assist with rights related queries in relation to WT’s film and television projects. · Assist in the preparation and organisation of clearance documentation. · Assist with preparing paid ads summaries, dubbing and subtitles and other credit related summary documents. · Liaise with the Finance team to prepare contract bundles for audit requests. · Assist the department with draft billing blocks, main titles, end rollers for each production. · Manage the department’s filing systems (both online and physical storage) in relation to contracts and other legal documents including indexing and retrieval. · Efficiently manage the department’s internal invoicing systems and liaise with the Finance team to ensure that invoices are processed accurately within a timely manner. · Manage and coordinate contract approvals and execution including by way of DocuSign. · Act as a first point of contact for general day-to-day enquiries, and as a filter to facilitate answers to queries across all internal departments as needed. · Carry out general administrative duties, including: diary management and co-ordinating arrangements for meetings (in person and via Teams), taking calls, filing emails, managing team’s expenses plus travel, managing the signing and invoicing process with respect to all contracts. · Undertake all other tasks as allocated by the team.