Coordinator, Corporate Events

Role Purpose The Corporate Events Coordinator will have a strong focus on VIP hospitality and working with clients and c-suite executives. This role is responsible for supporting the corporate events team in planning client and internal events. Events can range from an intimate dinner to a large-scale program. The role will have a strong focus on guest communication and being an expert in the registration platform. Job Duties Administrative Duties Perform administrative duties for team and SVP, including organizing event closet, arranging travel, and clearing p-card Track extensive list of domestic and international shipments for events, as well as liaise with FedEx to troubleshoot issues with deliveries Set up new vendors in company’s financial database and submit invoices for wire/check payments Team Support Manage department’s events calendar and team’s travel schedules/PTO Restock office supplies when running low, or when team members request: printer ink, FedEx shipping supplies, name place cards, etc. Assist with onboarding new team members: setting them up with the proper equipment, providing access to all necessary NBCU portals and websites Oversee team’s p-card for event air travel, and review and approve all team members’ individual p-card charges Train and help mentor the Corporate Events Page Help team ship necessary items and supplies for upcoming events, and unpack upon return Manage use of iPads / iPods for events and keep Spotify playlists up to date Organize and maintain department closets in the office Event Prep Act as additional on-site assistance for local events, and other locations outside of NYC Act as the guest communication liaison with event attendees: coordinating travel arrangements, answering questions, troubleshooting issues with event registration Assist in the production of digital and print collateral Assist team with research for upcoming events: venues, hotels, activities, transportation companies, merchandise, etc. Manage event invitation and RSVP process, as well as maintain guest lists, for multiple events