Executive Assistant - Television Distribution, Singapore

Core Purpose of The Role: To provide high-level administrative and operational support to the Senior Sales Executives, enabling efficient client engagement, effective deal execution, strong reporting discipline, and smooth day-to-day business operations. Your work enables the team to focus on revenue generation by streamlining processes and optimizing client interactions. KEY RESPONSIBILITIES: 1. Calendar & Meeting Management for Senior Sales Executives Manage calendars across time zones Senior Vice Presidents and Vice-President of the TV Distribution team to ensure strategic sales meetings and high-value client touchpoints take precedence.  Schedule internal, client and partner meetings, including video calls and in-person meetings. Ensure agendas, dial-in details, meeting rooms and materials are prepared in advance. Anticipate conflicts and optimize scheduling priorities. 2. Travel, Logistics & Expense Management Arrange all business travel including flights, hotels, ground transport and visas where required for client meetings, regional business trips, markets and conferences. Ensure flawless execution of client-facing activities, manage last-minute changes when needed. Prepare and submit T&E claims accurately and on time; ensure policy compliance and resolve discrepancies. 3. Sales Support Act as liaison for client communications, scheduling calls and meetings with key partners. Develop meeting schedules for major industry events with a focus on maximizing networking opportunities and client engagement.  Organize client engagement and networking sessions to strengthen revenue-driving relationships, while maintaining and updating client lists, invitations, and RSVP tracking for screenings, premieres, and industry events. 4. Sales Reporting & Operations Reporting & Data Management: Collate and validate data for weekly, monthly, and quarterly sales reports; coordinate inputs across territories; ensure accuracy, consistency, and timely submission; maintain organized records and version control. Client & CRM Management: Maintain accurate client contact details and trackers that evolve into CRM insights, enabling personalized outreach and strategic engagement. Process & Documentation: Organize and maintain shared drives, trackers, and documentation for client engagement, event planning, and sales processes. Workflow Coordination: Track key deadlines, submissions, and follow-ups; facilitate smooth communication between Sales, Legal, Finance, Marketing, and other NBCU teams to ensure operational efficiency. 5. General Administration Handle courier arrangements, document formatting, and ad-hoc administrative tasks. Why This Role Is Valuable to TVD This role is a key enabler of revenue delivery, ensuring that: Sales executives remain focused on clients and deal-making. Reporting discipline is maintained for management and finance. Client engagement is professional and seamless. The sales organization operates with structure, efficiency and accountability.