Executive Protection Coordinator

The NBCUniversal Global Security Operations team is seeking a proactive, detail-oriented Executive Protection Coordinator to support the planning and execution of executive protection operations for Comcast and NBCU C-suite executives. The ideal candidate will have exceptional organizational and time management skills, strong communication abilities, and the capacity to work independently in a fast-paced environment. This role will collaborate and coordinate closely with NBCU’s Media Security, Business Continuity & Crisis Management (BCCM), and Intelligence & Investigations teams to ensure the safety and security of executives during travel, protection missions, and special events. Responsibilities Coordinate and manage daily schedules including calendar appointments, contacts, travel arrangements, internal meetings, and external appointments to ensure smooth operations. Oversee and coordinate multiple concurrent travel arrangements, missions, and events, ensuring seamless execution and alignment with organizational objectives. Schedule and organize a high volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars, prioritize requests, and adjust scheduling as needed. Arrange domestic and international vendor security support. Adapt to changing priorities by demonstrating flexibility, poise, patience, and persistence in rescheduling meetings and adjusting plans. Track and collate Executive Protection metrics (costs, resources utilized, security vendors supporting etc.) Process and reconcile expense reports in compliance with policy guidelines; manage P-card transactions and route invoices for approval. Coordinate complex meetings and large team events, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and tracking follow-up actions. Manage internal communications through messaging tools to keep teams informed and engaged. Liaise with executive drivers, air operations, and senior executive assistants supporting C-suite and senior leaders in GSO. Prepare and edit presentations, agendas, spreadsheets, and reports to support executive and team needs. Compile and facilitate reporting of operational data and metrics using tools such as PowerBI and Excel. Organize and maintain executive files, both physical and electronic, ensuring accessibility and confidentiality.